Working with a cloud services provider offers a wide variety of benefits for a law firm. These include lowered costs, remote access, improved organizational efficiency and greater flexibility and scalability. Unfortunately, many law firms are still hesitant to adopt cloud technologies due to their concerns surrounding confidential client data, control and potential legal implications stemming from data privacy regulations.
In fact, Thomas Reuters reported that only 51% of the 79 AM Law 200 firms that responded to ALM’s 2015 AM Law Tech Survey said they were using cloud computing. Moving to the cloud makes sense for law firms, in this article we’ll cover 3 of the most common fears law firms have concerning the cloud and how they can overcome these concerns.
Security of Confidential Client Data
An ALM survey indicated that 86% of law firms surveyed said their security concerns were the biggest challenge they faced when shifting their computing resources to the cloud. Law firms have a commitment to their clients to keep their client information and cases confidential. Handing off such important information is enough to make any legal executive think twice.
To protect your firm, ensure the provider you choose has an excellent reputation and meets your security needs. Ask your provider important questions, focusing on their security measures and their regulations surrounding data. Many are surprised to learn that although providers host their data and infrastructure they don’t have access to view their data. Your data is stored encrypted, and all data is secure. It’s like handing them a book to keep and take care of but locking it so they can’t read or view the pages. Utilizing a reputable service provider offers your organization security advantages that most law firms would be unlikely to have in-house.
Data Privacy Regulations
Many in the legal profession have shared their weariness about cloud migration due to the potential legal implications stemming from data privacy regulations. Many countries have laws governing the flow of information and usage of cloud, for example, they may limit what type of data can leave the country and many regions may have their own ethical standards pertaining to cloud usage that may impact an organizations reputation if not met.
To begin, your law firm should be aware of the legal requirements of your jurisdiction. Speak to your cloud provider and share with them your concerns. Your provider should be able to work with you to ensure you’re meeting your obligations and provide their expert advice.
Fear of Handing Over Control
Handing over critical business applications and data is a major fear for most businesses. Many fear that by hosting their data elsewhere they’ll lose control. An ALM survey indicated the second biggest challenge for law firms in shifting computer resources to the cloud is the fear of losing control over their data (61%).
Discuss your concerns with your potential provider, the conversation should address your concerns and how stakeholders involved can share control while still maintaining strong oversight. By distributing control or management of your cloud it allows your IT team to focus on tasks that further the business and promote innovation. You and your provider can design a plan that addresses these concerns and allows you to maintain the level of control you require.
Luckily, if you choose the right service provider, you’ll be able to overcome all of the above challenges.
Are You Looking for a Cloud Service Provider in The Bahamas, Caribbean or Latin America?
If you're thinking about switching to a cloud service provider, consider Cloud Carib. Headquartered in Nassau, the Bahamas, with locations across the Caribbean and Latin America, Cloud Carib is a cutting-edge, cloud service provider that offers private and hybrid cloud solutions. If you're looking for tailored cloud solutions from a reliable provider, contact us to speak to a cloud specialist.
We'd love to get you started enjoying the benefits of cloud computing, all you need to do is reach out to us today! We look forward to handling the hard parts, so you can enjoy the efficiency of cloud processing. When our clients first come to us, we talk through these and alleviate any concerns they might have. We talk about how we offer security solutions that a simple physical solution can't match. We provide a team of experts on regulation and compliance, ensuring that you'll never cross a line or violate a rule unknowingly. Finally, we discuss a strategy that works alongside each of our clients, guaranteeing that maintain the necessary control of your cloud services.